Steps in the screenshots correspond to the numbers in the headings.
If receipts have not been done against a non-EDI materials PO, or a GNS Supplies PO, you have the ability to enter and park the invoice in advance. Once the receipts come in, three-way match will process as usual.
Goods and Services POs that are Services or Rentals can NOT be entered and parked at this time, as they will require an additional step to go through the three way match process successfully.
1. From the Main Menu in SAP, enter ZFI_PO_XREF. Click the green checkmark to execute.
2. Enter the SAP PO number or the EFP PO number under the ASTEA PO number field.
3. Be sure that the MIRO Option is selected.
4. Click the Execute button.
5. If prompted, enter the appropriate company code and click the checkmark.
If you are unsure of which company code to use, click on the double pages to look up options.
Enter the appropriate information on the Basic Data Tab.
6. Invoice Date
7. Posting Date will default to today's date.
8. Amount of the invoice.
9. Enter the Vendor Invoice Number in the reference field.
10. Click on the button next to the PO number to load the PO data.
11. Note that the Amount and Quantity are blank. This indicates that receipts are probably missing.
12. The PO number is now underline. This is a hyperlink.
You could double click on the hyperlink to see PO details. Simply click the green back arrow in the header to return to the invoice.
13. Click on the icon next to the Header.
14. Click on the Status Tab.
15. The Status tells you all the information for the entire PO, not just individual lines.
If you wanted to see more detail at the line level, you would have to hyperlink into the PO, and look for the PO History Tab. If it is not received, that tab will not be present.
16. To park the invoice go to the top menu and choose Edit.
If you see "Enter Incoming Invoice" vs. the menu, click anywhere in the invoice.
17. Select SWITCH TO DOCUMENT PARKING from the Drop-down.
18. Click Save.
19. A confirmation message tells you that the Invoice has been parked.
The Invoice Number is given.
0 Comments
Add your comment