Steps in the screenshots correspond to the numbers in the headings.
If you need to see the actual invoice or need to print it out, you will need to access SPS.
1. Type the URL for the SPS Portal into a browser window: https://portal.hosted-commerce.net/sps/
2. Enter your user name and password and click Login.
3. Click on Reporting in the upper menu bar.
4. Choose Ad Hoc Reporting.
5. The default is to Dataflow.
6. By default, the date parameter is just today. You have the ability to view 30 days worth of data at a time, and 13 months of data are stored in this tool.
Always check to see that your date range is correct to return the document you want to see.
- By default, you will only see today.
- You can change to see 30-days at a time.
- 13 months of data will be stored in history.
7. If you want to look at one vendor only, you can select the vendor from the list of Trading Partners.
8. From the Doc Type drop-down, select Invoice.
9. If you know the document identifier, you can enter it here.
10. By default, you will see "All Documents". Additional options include successful documents only, errors only, and in process. Please note that errors refer to IT-related errors between ATS and the vendor and NOT a problem with what is being charged on the invoice.
11. Once you have populated the criteria, click search.
12. Data loads in the lower panel.
13. The screenshot is from test data, but if you were looking for an invoice from a particular PO, you could enter that number in the document identifier and it would bring up that PO.
14. Going to the far right of the line, you will see three icons.
15. The binoculars allow you to see a printable version of the invoice.
This opens in a new tab. To go back to the entire list, you will just click back on the Dataflow tab.
16. Click on the printer icon in the top bar to print.
17. Click on the Cascading icon and you will get to the workflow. (Requires Flash.)
18. The final icon looks like Stacked files and is "View Related Documents."
As long as one of the documents is in the date range you have selected, all related documents will be returned when you choose View Related Documents.
19. By clicking on the View Related documents, you can see all the document transactions associated with this invoice. Starting on the bottom with the 850 PO, all the way through the shipping acknowledgment.
Again you have the ability to dive into these further by clicking on the binoculars or cascading flowchart icon.
20. When you have finished using the Reporting Service, please logout by clicking next to Help in the upper right corner of the screen.
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