If the Vendor is an EDI Partner, the supplier record is marked accordingly.  How do I know if the Vendor accepts EDI Transactions?

If the supplier is one of our Vendor Partners, instead of emailing or faxing the eFACTORYPRO PO, an EDI 850 transaction transmits the PO from the buyer to the Supplier.

Once the supplier has received the PO (850) they send back an 855 acknowledging its receipt.

The 855 also communicates whether the PO was accepted or rejected, or what changes may have been made to accepted orders by the seller.

• Accepted
• Rejected
• Accepted with Changes
  • All line items accepted, change freight or cash terms (i.e. header-level changes only)
  • Change or reject one or more line items, no header-level changes
  • Header-level changes, and one or more line items changed or rejected
  • Each of these may be provided with or without an indication of the product availability

For buyers to request a change to a PO (EDI 850) previously submitted, an EDI 860 is used.   It may also be used confirm changes to POs made by the sellers. The 860 transaction is important for ensuring that the final order is accurate, reducing the possibility of Grief.

PO changes may include:

• Add items
• Change items
• Change dates
• Change quantity
• Price change
• Reschedule

The seller communicates acceptance or rejection of the buyer’s changes with an 865 Acknowledgment.  

In addition to detailing the contents of a shipment, the EDI 856 includes order information, descriptions of products, types of packaging used, carrier information and more.

The seller will typically transmit an 810 invoice once the product ships.