Steps in the screenshots correspond to the numbers in the headings.
The FB03 Report now has additional fields added that will allow an Accounting Manager to identify which invoices were created through the EDI Process and manually parked. It will also allow identification of who (or how) the invoice is updated to post -- whether this happens automatically through the 3-way match process or if a member of the Accounting team does it manually.
The three new fields are: Creation User, Vendor ID and Vendor Name. Below are the steps for adding the three fields to your report.
1. Log into SAP.
2. Enter the T-code FB03 into the search menu and click the green checkmark.
3. Click on the document list.
4. The Document List parameters will populate.
5. Enter the appropriate Company Code. For US, the code is AUS1.
6. Enter the Document Number if you are looking for a singular document, or leave it blank to pull back all.
7. Enter the Fiscal Year, or you can enter a range of years.
If you are only looking at a singular year, there is no need to enter anything in the "to" field.
8. For Ledger, the only option is GL.
9. Enter an Entry Date or a range of dates.
You need to have a minimum of four search parameters filled in to execute the report.
10. Click the Execute button.
11. The list that fits your criteria will populate.
12. Click on the change layout icon.
13. A pop-up box appears.
14. The current Displayed Columns are on the left.
15. Available Columns that can be added are on the right, under Column Set.
16. On the right hand column, scroll down to the bottom of the list.
17. Highlight the three newly added fields: Creation User, Vendor and Vendor Name.
18. Click on the bottom arrow to move the fields to the left into the Displayed Columns.
19. The new fields now show under Displayed Columns.
20. To move the placement of the fields, highlight the field(s) you want to move.
By holding down the Shift key, you can move multiple fields at once.
21. Use the arrows at the top of the screen to re-arrange the fields as desired.
22. To save your layout, click the floppy disc at the bottom of the screen.
23. Change the name of the layout to your name.
24. Choose the user-specific field.
25. Choose Default setting.
26. Click the checkmark to save.
27. The report now populates with the new columns added.
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