Steps in the screenshots correspond to the numbers in the headings.
Vendors will be able to either accept, reject or suggest changes to the original 850 Purchase order. If they send back price changes, the information is stored at the line level. This allows the buyer the ability make changes to the order or even to cancel the line. All of the new fields are Display only, and are visible on both the Parts and the SUMMARY tabs.
Without expanding the chevron, you can see the EDI Line Status on the part line, right after "status". Once you expand the line on a PO, you can see that there is an entire new section that deals with Changes. This information is pre-populated by the EDI Process.
You will see the price changes under the Changes Received section. If accepting the price change, the Buyer must change to the new price. If not, s/he can Complete Copy.
Let's look at an example where the buyer is accepting the price change.
1. The PO Header Status is Post Pending.
2. The Acknowledgment Date populates in the lower right column of the header once the 855 is received.
3. As soon as the 855 is received and the need for changes are logged, the EDI Workflow Status in the header updates from Awaiting Vendor to Awaiting Changes.
4. The EDI Status at the line level goes to Awaiting Changes as well.
5. By clicking on the Events tab, you will see the date and time the 855 was received from the Vendor and changes are being requested.
The Buyer must deal with the changes for any line that is in a Vendor Rejected or Awaiting Changes Status. In our example, there is just one line - and it is in Awaiting Changes.
6. Click on the red chevron next to Line 1.
7. Look at the Changes Received Section.
8. Find the new price.
9. If you are going to accept the new price, type it over the old price.
10. Click Save.
11. Once you have saved the new price, the EDI Line Status for Line 1 goes to Changes Processed.
12. Note that the PO header status is in Change Order, so the buyer can now proceed with the normal Change Order process.
13. EDI Workflow in the PO header is Changes Processed.
14. Change the Approval Status from Pending to Submitted.
15. Click SAVE in the header.
16. Click on the Escalations tab.
17. Change the Approval Status in the Escalation from Pending to Approved and Save.
18. Click Post in the Header.
19. Click on the Events tab.
20. An 860 has been sent to the Vendor showing how we are handling the changes.
21. As a final step, the PO will Post in SAP.
0 Comments
Add your comment