Steps in the screenshots correspond to the numbers in the headings.
In the case where the Vendor sends an 856 ASN (Advanced Shipping Notice) immediately after sending changes on the 855, the EDI process pauses to allow the buyer to address the changes. The buyer will process the changes as usual. The Change Order process is triggered, and upon approval and posting, the EDI Process resumes.
You will be able to easily find POs waiting for you to address by using a customized search. How can I set up a search to see EDI POs that are Awaiting Changes?
1. Note that the header status is Post Pending and the EDI Workflow is Awaiting Changes.
2. The same is true for the Line Status and the EDI Line Status.
3. At the same time, you can tell that the Shipping Notice has been received, as there is information in the Shipping Tab.
4. You can also confirm this by clicking on the Events Tab.
The 856 (Advanced Shipping Notice) was sent from the vendor one minute after the 855 (PO Confirmation) went out.
5. Expand the red chevron on the Part Need Line.
6. The vendor's requested changes are shown in the Changes Received section.
7. Assuming you are accepting the changes (because the product has already been shipped), update the price to the new price and SAVE.
Make any other changes as required.
8. The PO header is now in Change Order with a EDI Workflow of Changes Processed. Follow the normal approval and posting process.
- Change the approval process from Pending to Submitted.
- This kicks off an escalation. Click on that tab.
- Approve the Escalation.
- Post the PO.
9. Once updated, the EDI Workflow goes to Shipped.
10. As always, the events will track what is happening. Click on the Events Tab.
10.1. The cost change is captured
10.2. The Change Order Process Posts the PO in EFP.
10.3. The 860 is sent back to the Vendor confirming our acceptance of the changes.
10.4. The PO posts successfully in SAP.
0 Comments
Add your comment