It is very important that you use the proper GNS Line Code when creating a Goods and Services Purchase Order.
Whenever possible, if an ATS part number exists, it should be used instead of the a GNS request for Maint_Supplies and Office Supplies. This is especially true when ordering Harvard Merchandise, etc.
Here are some examples of which GNS IDS are used for what kinds of orders.
| GNS ID | USED WITH GNS PO CATEGORY | Requires Work Order | Keys off of $ or Qty | SUGGESTED ITEMS |
|---|---|---|---|---|
|
Misc - DO NOT USE |
N/A | N/A | N/A | As of 7/03/2018, MISC will no longer be used as a GNS ID. Any previously processed POs using this Line Code will remain as is. Do NOT change the existing data or the system will not process correctly. |
| Office Supply (use an ATS Part Number if Available) |
SUPPLY | NO | Qty | Check to see if there is an ATS Part Number first. If a part number exists, please use that. All Office Supplies, Gatorade, etc. |
| Fees/Other Charges | VARIOUS | NO | Qty | Expedite Fees, Fuel Surcharge, Transportation Charge, Freight, Handling Fee, Cut Fee, Drawing Fee, Packing charge, Direct Order Service Charge, etc. |
|
Maint_Supplies (use an ATS Part Number if Available) |
SUPPLY | NO | Qty | Supplies used on Equipment & Facilities such as WD-40, Grease, Wire, Loctite, PPE, hand tools, etc. |
|
Rental |
SERVICE THROUGH ORDER | YES | $ | Any Rental Service such as Forklifts, Specialty Tool Rental, Gas Cylinder Rental, Water Cooler Rental, etc. |
| Restock Fee | VARIOUS | NO | Qty | Payment of restocking fee when returning an unwanted parts or supplies to a vendor. |
|
Service |
SERVICE THROUGH ORDER |
YES | $ | Use when calling any Sub-Contractor On-Site (requires Liability Insurance on file with ATS) and for Blanket Purchase Orders such as Bin Stock, VMI, etc. |
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