Steps in the screenshots correspond to the numbers in the headings.
The Part Record contains information about the Part enterprise-wide (meaning not specific to your site). These records are originally created by the buyer in a program called MDS (Microsoft Data Service) and then will be searchable in the CLIENT.
1. From the Main Menu, go to Inventory > Parts. Enter your Part ID number in the search criteria and hit the green magnifying glass to load.
2. The left column of the header shows you the Part ID number and the MDS Part ID (used by the Buying/Sourcing team when creating parts.) This is followed by the Free text. Added to that is the Free Text to further define the Part, and those three fields are combined into the Description*. The Purchasing Team can add an image if desired.
*The Long Text Description that was available in SAP is not available in eFACTORYPRO at this time.
3. The center column gives you information about: The Primary Supplier (this defaults to the Req/PO), the Repair Supplier (IPS is entered if it is a repairable part), the Commodity group, ABC Value (indicating part criticality), the MFG Part #, MFG, and Max Repairs (defaults to 3).
4. Finally, the right column will always have the Adjust Stock checked UNLESS this part will not be kept in stock (e.g."NEW PART"). If it is repairable, it will say so, and the Cross Reference fields are for the site use.
UNSPSC is a numeric code maintained for every part in MX to categorize products and services under different sets for use is eCommerce.
Once the part has been created, the following fields are locked down and cannot be edited (in MDS or the CLIENT) by the Buyer role:
- Adjust Stock
- Consignment
- Serialized
- Part Becomes Product
- Controlled Part
All of the above fields have a default value associated with them when a Part record is created, that default value should stay same.
The lower tabs contain further information to define the part.
5. Description allows for a single line of text to further define the part.
6. If there is an Alternate Part for this Part ID number, it will be listed under this tab. Alternate Parts are enterprise-wide, and as far as the Purchasing Department is concerned, are interchangeable.
- Alternate Part Numbers are also listed in the Portal during the Part Need Selection.
- As of 2021 with the new Part Need Search functionality, we will be utilizing "Similar Parts" vs. Alternate Parts.
- In order for a part to be displayed in the "similar part" section, it must meet a number of criteria re: matching on commodity group, attributes, etc.
7. Replacement Parts are listed in this tab. Replacement Parts can be Temporary or Permanent and are used when the original item is no longer available. If this item has a Replacement Part Number, it will be listed here.
8. If this Part ID Number has been added to a Bill of Materials for a Machine, it will be listed under this tab.
9. The Supplier Part tab lists the cost from various vendors. For example, if we have purchased this part from both Grainger and Motion, both suppliers and their cost would be listed under this tab.
10. Under the ATS Average Cost tab, you will see the Place ID and Location and the Average Cost.
11. Events will track the major changes to the Part Record. Most roles are locked out of making changes to the record, so you will mostly see changes made by the Sourcing or Admin Teams.
12. The Attribute tab will be populated characteristics of the part. Attributes can only be entered or Edited in MDS (Microsoft Data Services) by those who have the proper permissions. Viewable fields include the Attribute Name, Attribute Value and the Unit of Measure (if applicable.)
13. The History Tab will track the changes to the Part Attributes.
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