Steps in the screenshots correspond to the numbers in the headings.
To take a PO GNS from the Received Partial to the Received Full Status, all that has to be done is that the line(s) must be closed.
- Clicking the CLOSE LINE Button literally takes that line to "Received Full".
- Be certain that you've received everything against that line before hitting the Close Line button.
If you have accidentally closed the line before you wanted to, please contact your buyer. The Purchasing Supervisors can re-open a GNS PO line that has been closed in error.
1. From the main menu of the Client, go to Inventory > Purchasing > PO GNS Receipt.
2. If you know the PO you want to receive in full, type that into the search field and click the green magnifying glass.
3. If you need to search for the PO, under the General tab, input your Ship To Place.
4. Choose Received Partial for Status and Approved for Approval Status.
5. Click the green magnifying glass to search.
6. In our case, this Supply PO keys off quantity (because of the MAINT_SUPPLIES ID). You can see that the first line has zero quantity remaining, and the line has been closed with a Received Full Status.
7. We are now working off the second line. There were 12 ordered at a cost of $10.00 each. The line status is in Received Partial, as only 6 have been received.
You can enter up to 80 characters in the Receipt Note field. As a best practice, enter the Invoice number and date.
8. Click New and enter a second receipt for the other 6.
9. Save.
You MUST hit Save or Control S after each receipt -- there is NO implied save.
10. There is now 0 Quantity Remaining for both lines.
11. Notice that Line 2 and the PO are still in a Received Partial Status.
12. While Line 2 is highlighted, hit the Close Line Button.
13. The PO Status goes to Received in Full, as does the Line Status.
Remember, If anything needs to be reversed or unreceived on this PO at this point, please reach out to your buyer and have the Purchasing Supervisors re-open the line.
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