GNS POs with a Services Line type work off a dollar amount. When the Requisition/PO is created, the "not to exceed" dollar amount is entered.
Steps in the screenshots correspond to the numbers in the headings.
In the screenshot below, this PO has been posted and is ready to be received. Please note the following:
1. PO Status = Posted
2. GNS LINE ID = Services
All Services GNS Lines MUST have a Services Category or you will receive an error when trying to do the receipt. If the Services Category was left blank in Services Requisitions created BEFORE 11/20/2018, this field will auto-populate with Maintenance Parts to avoid generating this error.
3. Unit Cost = $3600
4. Services Remaining = $3600
This is where you will see how much is left on your Purchase Order.
5. Line Status = Posted
6. In the lowest workspace, click New to enter a receipt.
7. The new line auto-populates with a Quantity of 1. Enter the Total Cost of this particular receipt and information in the Receipt Note.
You can enter up to 40 characters in the Receipt Note field. As a best practice, enter the invoice number and date.
8. Click Save in the header or Control S. YOU MUST SAVE AFTER EACH ENTRY. THERE IS NO AUTO SAVE.
NOTE: There is a validation field when entering a receipt on a SERVICES or RENTAL GNS Line that you will NOT be able to enter a quantity other than one. If you type something different by accident, the system will give you an error and will not allow you to proceed until it is corrected.
This particular PO has just one line. If you are working with a multiple line PO, be sure that the line that you want to receive against is highlighted.
9. Once there is a receipt against the PO, the Services/Rental Remaining Balance is decreased.
10. Additionally, the Status changes to Received Partial.
If you are working from a customized search, you will want to include statuses of Posted and Received Partial to make sure you are seeing all of your GNS POs.
Continue to receive against this PO with a new line each time until the dollar amount has been all used. Once the Services/Rental Remaining Balance is at Zero dollars, you can close the line.
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